Council Meeting Etiquette
Agenda 2011
Etiquette in Verbally Addressing a City Council
Before requesting a spot on the agenda please follow the
following suggestions.

1. Call city hall and speak with the Clerk. You may not
need to address the council. The Clerk can help direct and
advise you on your particular situation.

2. *Optional* If the Clerk can not help you may want to
seek out a council member and see if they can help.

3. After speaking with the Clerk you may feel the need to
speak to the Mayor. He will help you decide if coming
before the council is prudent.
Many times questions by the audience at council meetings can be answered by the city clerk. Time and trouble can be
adverted by seeking help at city hall if a problem exists. Addressing the council should be a last resort for problem
situations not the first resort. The vast majority of times a problem can be corrected in a timely manner without
addressing the city council.
When addressing the council direct your comment to the chair. Usually the Mayor chairs the meeting. Never address a
council member unless he or she speaks to you. When you are recognized by the chair, state your name and address
(This is for the record). Remember keep your comments / questions on topic. If you are not on the agenda keep your
comments and questions to the business at hand for that particular meeting. The chair may rule you out of order if you
are not on topic.

The chair will normally solicit comments / questions from the public after the business items on the agenda.
All comments / questions should pertain to the business that is before the council for that particular meeting.
Off topic comments / questions could be ruled out of order by the chair.
How to Address a Council Member
City of Rossville Georgia
City Council meetings are for conducting city business in
an open setting where the public has access. A council
meeting is not an open forum or town hall meeting. When
comments are solicited they are to pertain to the business
at hand for that particular meeting. To address the council
on a subject the party must request to be placed on the
agenda the Wednesday before the council meeting.
For more information contact the City Clerks office at 706.866.1325
Council normally meets second Monday of the month at 7PM. Schedule and agenda subject to change.
Order of agenda items may change at council meeting.
To request a place on the agenda please call city hall at least by the Wednesday before the council meeting.
During the general comment portion of a council meeting the audience may address the council.
Due to time factors each person wishing to speak has a five minute allotment.

Time and trouble can be adverted by seeking help at city hall before attending a meeting. Many times questions by the
audience at council meetings can be answered by the city clerk. Call the clerk's office and see if your question can be
answered. Situations can not be resolved unless the appropriate departments heads are aware. The city clerk will
assist you in seeing that the right department head is made aware of your situation. Addressing the council should be
a last resort for a problem not the first resort. The vast majority of times a problem can be corrected in a timely manner
without addressing the city council.

When you are recognized by the chair, state your name and address (This is for the record).

Announcements of community events and happenings by the audience are always welcomed during this comment
section of the council meeting.
04/25/2012